Policy

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Policy

Exceptions for Class Grade Ranges
  • We respect and try to abide by the grade range of a class that a teacher has chosen.
  • If a student emails and asks for an exception before the class lottery has run, we tell them to contact us later.
  • Otherwise, if the lottery has run and the class has empty spaces then we will forward the student's request (and background info) to the teacher.
  • If the teacher agrees to the exception, we add the student to the class.
  • The teacher's decision is final, if they don't want to make an exception, we don't force them to.
Lunch Breaks
  • All students MUST have one of the lunch periods free.
  • This policy is applicable to all students.
Student Age Limits
  • Students must be at least 9 years old (for some liability reasons).
  • In practice, we accept students in 7th-12th grade (usually 12 to 18 years old).
  • In terms of home schooled students, we do not have a terribly policy. However, if the student does not have a formal grade level (i.e. they are being home schooled outside of a public school district), then we require them to be at least 11.
Can a student pay $20 if they are coming to only 1 day?
  • No.
  • Students only pay $20 if their sibling is attending Splash.
Can students register on the day of Splash?
  • Yes. If students missed the class registration deadline, encourage them to look for open classes in the course catalog and come on the day of Splash.
When is a class too dangerous?
  • Dangerous activities, if supervised or taught by someone skilled in managing the risky activity, can be okay. We need to verify with the teacher that they have the necessary experience.
  • Any classes deemed questionable by those accepting classes will be forwarded to the presidents who then can either make decisions or solicit advice from the rest of Splash.
  • Contact with a teacher should be established ASAP in these circumstances.
How do we determine how much to fund a class that needs more than $30? Does the number of student-hours matter?
  • If the materials can be used over again by Splash, the >$30 is OK.
  • Financial officer reviews classes on a case by case basis/
  • Official Policy is we have a $1 per student*hour policy/guideline.
Are there things we won’t fund?
  • Probably not. If it's below $30 we don't care.
  • Examples:
    • Contraceptives - potentially OK if this is included in the class description
    • Extra food for class - do not fund unless it is integral (cooking classes)
  • Travel expenses are generally not funded. However, if a student is having financial difficulties, we do have limited funds for this and expense requests will be reviewed on a case by case basis. We must be informed three weeks in advance.
Should we change the reimbursement limit from $30?
  • No, the value came from MIT.
  • We already approve most requests beyond $30. If we raised the limit to $40, then people would naturally just spend up $40.
When is a person too crazy to teach, and what should we do about it? What does “no proselytizing” mean? ASSU policy?
  • While our motto is "teach anything you want," the program in fact avoids sessions that stand to offer a single viewpoint on a topic known to be inflammatory (e.g., pro- or anti-abortion; falsity of the Mormon faith, etc.). Organizers retain sole discretion to approve a proposed class.'
  • Classes may be approved on a case by case basis, preferably after a face to face meeting with one or more members of the admin team.
  • Students should always be able to disagree with the teacher on a touchy subject. We aim to maintain a respectful and open environment.
  • We reserve the right to interview any teacher teaching a class that may be contentious.
Do we want to have an official policy about kids being on the quad unless they are supervised?
  • We have generally agreed that an e-mail should be sent out to alert dorm RA’s that there will be a large number of people coming to Stanford.
  • There are no restrictions for students going off quad, but we should have:
    • some type of scheduled activity – campus tour or a game room
    • a sports area with soccer, football, soccer, etc. (i.e. a game room); also have an alert before the hour to remind kids to go to their classes
    • a walk in/hands on area
  • Walkie-talkies should be available for easy communication across the quad and surrounding areas.
  • We may want to have a security team with t-shirts, or request campus security oversee our event.
  • Volunteer security type people could patrol in pairs around the quad – much better in terms of making sure they’re not bored.
  • It is reasonable to tell students that “this is a staff area, you really can’t be around here” if they are hanging around the teacher lounge.
Policy for taking kids off of quad for a class
  • Have meeting point classes leave 5 minutes late. Let those teachers know that they will need to schedule more time than absolutely necessary for them to teach their class. Generally, they should have a class time of at least 1 hour 45min.
  • We should emphasize to the students that some classes cannot tolerate lateness. Make it more clear that it is a student’s responsibility to get to class on-time.
  • The teacher must tell us where they will be taking the students, and we must have a way to get in contact with them (e.g. a cell phone number).
High school students teaching?
  • Due to liability issues, all teachers who are not Stanford students must be over 18
  • Teachers are required to be over 18. Teachers under 18 may co-teach a class in certain circumstances. They should e-mail us in advance.
Parents, community members teaching?
  • We are okay with parents or community members teaching, but we don’t need to advertise it.
What do we do with kids who come, but don’t want to do any classes?
  • It's not our job to make sure a student attends classes.
  • Encourage them to go to the walk-in registration desk and find interesting classes.
  • Have the students volunteer at Splash? (see below)
Can high school students volunteer?
  • Yes. We allow junior and senior high school students who have previously attended Splash to volunteer.
Kids who ask for more drinks/pizza
  • Sodas – no
  • Water – yes
  • Pizza/food seconds – yes, we’d have to get rid of it anyway
May parents sit in on a class?
  • No, and no sitting right outside.
  • For students, we expect them to be mature enough to walk around the quad by themselves.
  • For parents, they need to know that they should not be around the students during Splash.
  • For students who have a mental or physical handicap that may require some parental support, these requests should be accepted, but we must give the parent a Splash name tag
Teacher’s requesting student e-mail addresses/Facebook
  • This is not a problem in general, but teachers shouldn’t have access to email addresses without student consent. (i.e. Teachers can email their classes through the stanfordesp.org website, However, we should not be giving them individual student emails. Teachers can ask in their class sections for student emails, if they wish.)
  • Students friending a teacher is not an issue, but the other way around is unacceptable.
Photography/Filming
  • Students have to sign a waiver that grants us the right to take photos and use them for non-profit purposes (i.e our facebook page and on our website)
  • This means that it's okay if teachers take photos in their class, if it doesn't bother the students.
  • We require that teachers treat these photos with care and not distribute them publicly.
  • We do not allow any photography or filming of Splash for profit purposes.